Send-to-Fax
Using AccuRoute’s full-featured enterprise class fax capability, your document can be captured and routed to:

• E-mail inbox
• Standalone fax machine
• Another multifunction device

Scan-to-Print
AccuRoute lets you print a document on any network-connected printer automatically. This delivers the document to any printer connected on a:

• Local Area Network
• Wide Area Network

Scan–to–E-mail, better yet, Scan–to–Secure E-mail (Available soon)
In addition to providing scan–to–e-mail functionality, AccuRoute offers a cost-effective method of delivering confidential and sensitive documents electronically:

• Convert hardcopy documents into encrypted,tamper-proof PDFs
• Authenticate the recipient of a scanned hardcopydocument
• Confirm delivery
• Access personal and corporate address books for more convenient and assured deliveries
• Comply with HIPAA and other federal regulations

Flexibly supports structured deployment
Organizations' communications requirements are continually evolving to include security, centralization, monitoring, tracking etc. in response to world and market conditions as well as customer/client needs. Many companies may not be ready to deploy a full capability system right from the start. Adding functions as needed is a more viable solution. AccuRoute, in fact, the entire structure of Omtool products, is designed for modular growth, so it can be implemented incrementally.

Powerful message server foundation
AccuRoute is built on a highly integrated document processing architecture that is the core for all Omtool’s messaging products. This makes it possible to add additional messaging components (and capabilities) easily with a minimum of disruption. AccuRoute is based on Microsoft’s most advanced technologies with full support for system fail-over, running on SQL-based message queues and administered within Microsoft Management Console.

Add functionality as needed
Need fax? You can choose to integrate a full featured, enterprise level fax system that incorporates PDF capabilities and security features. AccuRoute’s fax option provides companies with the ability to truly manage and control critical business document delivery, and makes it easier to comply with regulatory mandates.

For law firms, with specialized document handling requirements, the AccuRoute legal desktop provides customized capabilities including right click integration with leading legal DMS applications.

The Secure Send delivery component, which will allow you to send confidential documents securely by e-mail, will also be available as an add on.

AccuRoute can handle all your messaging needs as they arise so that no matter how you grow, you can add functionality as necessary.

Enabling Compliance with Security, Privacy Mandates
Many companies are implementing protective document policies in response to emerging mandates developed through legislation such as HIPAA, Sarbanes-Oxley, as well as internal or industry regulatory directives.

Ensuring compliance can be problematic, especially when affected information is handled through multiple channels, such as fax, courier, and e-mail. How do you attempt to contain and control all these diverse document delivery conduits?

AccuRoute supports compliancy initiatives in a number of ways: first, by providing an easy way for users to deliver paper-based doc-uments electronically, the system enables streamlining and centralizing transactions - vital for controlling documents. Secondly, once they are part of the electronic workflow, documents can be automatically tracked, with receipt notifications, and easy archiving - making it possible to implement system-wide rules. Thirdly, both the fax and e-mail options contain security features protecting documents against unintended delivery to unauthorized recipients, or making it difficult if not impossible to view protected documents.

Lastly, the user experience is intentionally made simple,
with easy to understand menus and prompts. Encouraging users to properly archive and profile their documents in the resident DMS, for example, is easy when all it requires is a simple mouse click.

Add state-of-the-art fax capability
By incorporating AccuRoute’s fax capability, organizations can obtain a full featured, enterprise fax system providing high performance, stability, flexibility, true scalability, and ease of deployment.

Utilizes searchable PDFs

PDF has been selected as the default document format.While TIF has been the standard for fax, the PDF’s ability to be text searchable renders it much more useful.The system can be configured to receive faxes as PDFs, which can be easily profiled and saved into a document repository.You can also choose to send documents in text-searchable PDF as well.

Integration with popular applications
Integration with desktop applications provide users with two distinct benefits. First - the convenience of being able to fax documents to any location from within any MS office application. Second - creating and sending faxes using the integrated send form results in the highest quality document reproduction because the process employs the same print driver and rendering software used to print documents on a local or networked printer. The result is a fax document that looks the same as it would if it were printed.

Secure fax feature
Achieve compliance with HIPAA guidelines, as well as other external or internal privacy mandates, using the secure fax feature. The system can be configured to send faxes only to authorized recipients (for example, only HIPAA-compliant business partners), thereby eliminating the possibility of confidential information being sent inadvertantly to an incorrect fax address.

Add Secure Send option (Available soon)
Better than traditional courier services, AccuRoute’s Secure Send component features the same confirmation of delivery,tracking, logging and even signatures that you get with those services, only it’s faster, easier, cheaper, and available when you need it!

Multi-level Security
The system allows multiple levels of security from basic PDF conversion to certificate-based encryption. Its flexible use saves the expense of investing in multiple security programs for various situations.

Add a PDF power tool
Swiftwriter is a productivity boosting desktop application that provides unparalleled PDF
capability with one-click convenience. The application allows users to quickly and easily convert documents to PDFs, then save them to a favorite document repository or management system with profiling. Now when viewing incoming PDFs, just click and save to the DMS, seamlessly. Streamline your document management process with this simple-to-use PDF power tool!

Save a PDF to your DMS from the File drop down window (bottom screen) or simply clicking on the icon in the toolbar.(top screen)

Add additional processing modules
When scalability is a concern, instead of adding expensive servers and hardware to handle increased processing volume,you can more cost-efficiently configure additional composer modules to offload processing. For example, one composer might handle conversion to searchable PDFs, while another module handles high volume traffic from an ERP system.

Add specialized clients
Law firms, for example, need all the benefits of automated document routing offered by AccuRoute, but also have special requirements, such as integration with legal DMSs and cost recovery. The legal desktop client makes it easy for users to access document routing from their legal applications.

Additional components add true flexibility, scalability to any organizations’s unique configurations and requirements.

Need additional processing horsepower? Or integration with your new DMS? However you grow, this system can keep pace with your needs.

Support Services

Omtool's Advantage Professional Services and Support are designed to help you realize the benefits of Omtool's software systems quickly and cost-effectively.

Professional Services
Successfully integrating Omtool products into a complex, interconnected communications infrastructure requires an experienced engineering staff. Omtool professional services team is adept at anticipating problems, adapting to rapidly changing environments and identifying previously untapped opportunities to achieve cost savings and a streamlined workflow.

Installation & Integration
Omtool engineers provide the skill and expertise necessary to make the installation and integration of Omtool products a success. This is achieved during a thorough checklist process that evaluates all the components required to ensure that installation proceeds smoothly, minimizes system disruption and prepares for fast deployment.

Advantage Support & Maintenance
All support programs enable contact with a live, knowledgeable support professional who is trained to solve a wide array of issues and concerns quickly and efficiently. All levels also include Web-based access to our Knowledge Base, an FTP site for software downloads and updates, full documentation and contact through channels that include e-mail, telephone and fax.

Training
The certified system administrator training jumpstarts the process of thoroughly understanding how to install, configure and maintain your enterprise messaging application from Omtool, and to keep it operating at optimal efficiency.

General Specifications